<< Click to Display Table of Contents >> Navigation:  Through the Menus > Reporting > Specialised Agent Debtors > Contract/Loan Debtors

These menus relate to a debtors accounting system that integrates with the Agent/Business level general ledger.  It is aimed at regular type monthly billings with few sundry billings.  It is a Balance Brought Forward (as opposed to an Open Item) system.  Transactions are not matched against each other,  and are allocated to the current or next (billing) period.

 

Each Agent/Business has individual debtors linked to it. Each debtor has a Fee Structure - Table of regular billing that is often based on a service contract - which allows for future contact amounts to be captured in a similar way to a property lease agreement.

 

This system contains a Loan system, which has various utilities that recover and administer a loan to a debtor over a period of time, charging a daily based interest rate.

 

An overview of the operation of the system follows, with the variations for the Loan facilities described at the end:

 

Assuming that the Business had been setup,

 

Setup -

 

l Setup codes to track sales per Salesperson using Setup Salesperson Codes (Contract/Loan)

 

l Setup individual debtors using Debtors Master File (Contract/Loan)

 

 

Process transactions -

 

l Pass sundry adjustments and charges using Sundry Journal Batch (Contract/Loan)

 

l Raise regular monthly charges using Raise Monthly Fees (Contract/Loan)

 

l Capture receipts and raise debit orders using Sundry Receipt Batch (Contract/Loan)

 

 

Report and Print

 

l Print monthly debtors statements using Print Statements (Contract/Loan)

 

l Print or display a summary of all debtors accounts per business using Contract Debtors Roll

 

l Print invoices using Print Journal Invoices (Contract/Loan)

 

 

Enquire

 

l Batch inquiries using Sundry Receipt Batch Enquiry and Sundry Journal Batch Enquiry

 

 

 

In addition to the above, the following are Loan System functions:

 

Setup

 

l Setup and maintain the current prime rate used as a base for interest calculations, using Maintain Loan System Prime Rate

 

l Loan debtors account numbers must begin with LOAN.  - for example, LOAN.JJ1 or LOAN.GH - Using LOAN. as a prefix for each loan debtor automatically invokes Loan system treatment of the relevant debtor.

 

 

Process transactions

 

l After the loan debtor has been setup, the loan advance is 'taken on' by typing 'LOAN.TAKEON' in the Sundry Receipt Batch (Contract/Loan)

 

l Interest is raised by typing 'LOAN.INTEREST' in the batch number field, instead of 'NEW', in the Sundry Journal Batch (Contract/Loan)

 

l Debit orders are raised by typing 'DEBORD' in the batch number field, instead of 'NEW', in the Sundry Receipt Batch (Contract/Loan)