Use this option to issue a credit note for an adjustment to a previously issued invoice. The following screen is an example of the credit note screen:
1 and 2 - Enter the relevant business number from which you wish to issue the credit note.
3 and 4 - Enter the Debtors number whom you wish to credit or press 'F2' to search all debtors linked to the selected business.
5 - The salesperson setup on debtors master file will be the default value, but can be changed to any salesperson.
6 - Not generally used in the property environment.
7 - Enter the invoice number in respect of which you wish to issue the credit note.
8 - This will be the VAT rate selected in the debtors master file for this debtor.
9 - Enter the credit note details as per the screen requirements:
9.1 - The Code is any Invoice code as setup in the Setup Menu, Invoice Codes. The default description will be displayed, but can be changed. The income reversed will be posted to the general ledger code linked to the code, as setup in the setup menu.
9.2 - Enter the line amounts EXCLUDING VAT. The system will add the VAT.
When all lines are completed, press '.', and 'F' to file the credit note. The credit note will print after filing it. The system generated credit note number will be displayed after printing.
The debtors balance (prior to the present credit note) and ageing will be displayed at the bottom of the screen for reference purposes.