This screen is used to add or amend a Creditors record for a single Agent. Once captured, this Creditor is available to all other Agents in the region. This Creditor can be used for multiple Properties.
1.Enter the relevant Agent number.
2.The Agent name will display automatically.
3.Enter a Creditor (supplier) number. This number can consist of any combination of numbers or letters, however, some thought should go into it's choice so as to avoid duplication and confusion, and to assist with clear classification.
If you are maintaining an existing creditor, you can search by pressing 'F2' or by clicking on 'Select/Drill'. The drill will bring up all creditors contained in the creditors data base for the creditors region in field 16. If the creditor is on the data base, but has not been created for your property, it will auto create if you select it. If you enter a new creditor, it will create for your property only, but be automatically added to the data base of creditors for use by other properties in the same region.
4.Enter the supplier or creditors name
(5, 6 & 7 are not used at this stage.)
8.Press 'F3' to enter the address details of the supplier.
9.Press 'F3' to enter the contact information for the supplier.
10.Not used at this stage.
11.Press 'F2' to view a twelve month summary of the transactions with this creditor on this property. Press 'F2' on any month to view all transactions for that month, or on the Total line, for the full period. All transactions with the creditors for all properties can be viewed using the Multi Property Transaction Drill.
12.Press 'F3' to enter the following details for the creditor if he is to be paid electronically-
Field 3, is the account type - usually '1' for a current account.
If you are set up to link to Netcash, the bank account branch, number and account type will be validated as you leave the input window. You will be advised of any errors.
13.Insert the percentage, including VAT, that the Franchisee (Agent) receives as a discount from the supplier. The calculated amount of the discount will default on each invoice that is captured. The discount will be deducted from the payment to the supplier, and credited to the Franchisee (Agent)s income.
14.Enter 'W' or 'M' for weekly or monthly, or leave blank for 'M' to apply. This can be used to select creditors that need to be paid on a weekly or other basis, when running the automatic REMITE OR REMITC payment methods. Refer to Property Creditors Payment.
15.If 'Y' is inserted, when the automatic payment methods are used, the relevant creditor will not be selected for payment. This can be used for a remote site to block payment when payment is made by a central group.
16.The region will be automatically added based on the region setup on the Franchisee (Agent) setup, and is used to keep regions separate from each other. Refer to the control flags on Maintenance - Agent
17.Flag the creditor as inactive by changing the default 'Y' to 'N'. Changing the field requires a password in some accounts. Inactive creditors cannot have entries posted to it, and are not selected for automatic payments.