Use this screen to capture a Sundry Adjustment or Group (Batch) of Adjustments to a Unit or Group of Units.
The amounts are debited or credited to the relevant Unit and are posted to the General Ledger for the Property of which the Unit is part. The entry will be posted into the Cash Period, which is usually the current month.
Entries processed here have not appeared on any Unit Statement that may have already been sent out. If this factor is important, then reprint the Unit Statement. Entry to this screen is password protected due to the sensitivity of the information dealt with.
The screen shot shown below is an example of the Prior Period Unit Adjustment Screen.
1.Enter an existing batch number, or type 'NEW' in this field to get the next available batch number.
2.Default Description can be left blank. If completed, it will become the default text for the Line Description Field.
3.Enter the Batch Total, or enter 0 to update the Total once you have completed the batch, thereby using the system to calculate your entries.
4.Press 'F2' on the 'Prop' Field for a list of Properties from which you can select, or enter the first few characters of the Property Name, or enter the Property Number.
5.Press 'F2' on the 'Unit' Field for a list of Units from which you can select, or enter the first few characters of the Occupants Name, or enter the Unit Number.
6.Nnla is the General Ledger Code to which this entry will be posted. Press 'F2' for a list of income and expense codes from which you can choose.
7.Set the VAT flag to 'Y' if the Property is registered for VAT, and the adjustment is VATable. If the charge is for interest, for example, then set the flag to 'N' even if the Property is registered for VAT.
8.Enter the Gross Amount of the Adjustment, including VAT (if applicable). The system automatically makes the appropriate allocation of the VAT portion in the General Ledger.
When complete, press a '.' (full stop) to go to the bottom of the screen. Enter 'F' to File the batch, and 'Y' to Post the batch. By entering the Batch Number in Field 1 you can file the batch without posting it, so that it can be called up later for amendments and posting.