RENT ROLL FUNCTIONALITY
The Rent Roll displays transactions between the Property Owner and the Tenants on a monthly basis. It is one of the primary reports used by Agents to report to their principles.
The Rent Roll can also be used to gather management information for both Property Owners and Agent's collection departments.
The following display shows the functionality of the Rent Roll:
The report is only available for a rolling twelve-month period with the billing period (next month) being the latest date that can be included. Any recovery necessary can be done from General Ledger 4165, where transactions are available for 36 months.
Unless the Unit Alpha Sort Flag is set to 'Y', Rent Rolls are sorted primarily by Unit Number and secondarily on the Tenant's name in ascending, alphabetical order. You can also choose to sort the report according to the balance carried forward.
For registered commercial buildings, all figures are deemed to be inclusive of VAT. Inclusive figures, including a note of the VAT total are The Rent Roll default display. If the VAT Column Separate Flag is set to 'Y', then all figures will be displayed excluding VAT, with the VAT Totals per Tenant shown in a separate column.
A Full Rent Roll - Opening balance, all transactions and closing balance for all units, for a month.
A Summarised Rent Roll - Opening balance, totals for each group of transactions and closing balance for all units, for a month.
A Combined Rent Roll – usually multi-property, with one line containing the totals of each Property:
A Full Rent Roll with the cut off date set to 4th March 2008 - All the details for a full rent roll, but only with transactions up to and including 4th March.
The combined Rent Roll is interesting and useful in many areas, including the following:
•Business growth
•Collection date statistics
•Portfolio performance