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There are three budget periods stored by the system - Current, Future and Prior. Reports will normally ask which budget you would like to compare the actual figures to.

 

The usual process would be that a Future Budget is approved and locked, moved to Current, and any budget changes during the current period entered into the Add On's Budget.  The existing current budget would become the prior budget when the move takes place.  These movements and approval settings are on the Administration, Accounting Setups and Tools menu.

 

Menu: Functions, Accounting, General ledger and reports, Budgets

 

If you select Full, all general ledger accounts will be displayed for editing, whether they have any data (actual or budget) or not.

 

If you select Actual, only general ledger accounts with actual data will be displayed for editing.

 

If you select Actual/Budget, all general ledger accounts with either Actual or Budget Data will be displayed for editing.

 

Note:

If a year end is changed, any budget entered prior to the change will have to be re-entered to update the budget periods.  This can be done by moving from line to line, changing the total year budget to zero, and then back to it's original amount.