This option facilitates the cash balancing and depositing of a cashiers cycle. Each cycle needs to be cashed up, before the next cycle can be started. This is usually done at the end of each business day or cashier shift, and according to company policy.
The following screens are examples that show the process of cashing up.
The following is an example of the cashing up screen:
After entering the cashiers details and cycle number, the following message will display, confirming that the cycle will be closed. Say 'N'o, if you want to capture more entries. Say 'Y'es to proceed:
The fields on the screen comprise of the opening and closing floats, showing any float move, cash and cheques to be banked, and any 'over' or 'under' amounts for the cycle. Press 'F3' on the relevant field to enter details of each field.
The right hand column titled 'System', has the information that the system is anticipating being entered, based on the receipts captured. You enter the details of your cycle in the 'Input' column, as follows in the following examples:
The closing float screen prior to the entry of the actual figures. The system has projected the optimal coinage, but does not have to be used, as long as the total agrees :
The closing float screen after the entry of the cash on hand for the float:
The closing float - other items entry screen prior to the entry of the documents on hand:
Note that during this cycle, the IOU from Cheryl was re-imbursed. Note that no actual amount was entered in the amount column in the example below:
As an example, the opening float screen for the next cycle is displayed below. Note that Cheryl's IOU is no longer in the list:
Examples of cash to be banked screens, before and after data entry are displayed below:
Examples of the cheque entry screen before and after the entry of cheques to be banked are displayed below:
Note that no entries are entered for the reversal batch. As long as the total is correct, the cash up will balance.
If one cheque was received for many receipts, enter the full cheque amount next to one of the receipts, and leave the other related receipt lines blank.
The banks will usually accept a print of this screen as a list of cheques banked, attached to the deposit slip, with only the total amount entered on the actual deposit slip.
An example of a cash up with no surplus or shortfall is displayed below:
Notes:
Capture the actual cash and cheques that you have on hand at the end of each cycle. If there is a cash shortage or surplus, the relevant entries will be automatically recorded in the agents general ledger, and can be investigated and corrected later.
Write the Deposit slip number on the actual deposit slip to assist with the bank reconciliation.