Note the difference between internal and external users:
Internal users and external users are distinguished mainly by the Entity ID field.
External users have an Entity ID, internal users do not.
An external user with an Entity ID value has a limited interface to the archives, and can only view documents with a matching Entity ID.
Add User, List Users, Edit Users
Internal Users menu:
Add User form:
Toolbar icons:
Return 
to Security menu New user Select a user
Select a user list:
Note: this is the same as choosing 'List Internal Users" from the main security menu
Edit/Add users form with a user selected:
Form field help:
User ID Unique ID for each user
User Name User's name
Password User's password
Confirm Confirm user's password
Administrative user Should this user be granted full administrator rights and access?
Allow Design Tool Access to the UnForm design tool. Can be restricted to certian users
if desired. Checking this box will grant access to the design tool.
An UnForm configuration setting must be set to turn on this feature.
Please see the most current version of the UnForm PDF manual,
accessible from the m ain help map page, for more information.
Allow job design Access to the UnForm image manager - Job design features can be
restricted to certian users if desired. Checking this box will grant
access to the image manager job design functions. An UnForm
configuration setting must be set to turn on this feature. Please see
the most current version of the UnForm PDF manual, accessible
from the main help map page, for more information.
Allow address
book maintenance
(New in version 8.0) Allow this user to maintain address book entries, create, edit,
and delete address books.
User is inactive Used to indicate that the User entity is inactive and should be
barred from access to library documents.
Allowed IP A security feature which allows the restriction of access by user
entities to certain incoming IP addresses, to prevent access from
outside the organzation, unless specification otherwise.
Email An email address where a password reset request from the
login screen will be sent.
Date Entry order Choice of a specific session date format is allowed from the
options listed.
Group Membership Any groups that have been defined in Group administration
will be shown here, and a user entity can be assigned to one
or more groups from here.
Last Activity A display field that show the last activity date for the user entity.
Other Toolbar Options :
Return 
to Security menu New User Page through User list
Jump to this User ID Apply this filter to the User list
Back to Select user